Thu 6th Aug 

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Zoom Guidance Note 1

Zoom lectures

In line with many other Societies, we are planning to deliver some of our lectures using Zoom.

For many the internet is a bewildering place and the aim of this page is to guide you through the jargon (there is always some) and to explain how you can join a Zoom lecture.

The committee has tried to make the process as simple as possible. Our hope is to be able to send you an email containing a link that, when clicked, will take you directly to the lecture.

Jargon

  • Zoom: what is it? It is the name of an American company that offers facilities for live video conferencing over the internet. We have a licence to use the Zoom facilities for our lectures and meetings.
  • Meetings: This is a type of conferencing that allows attendees to see and talk to each other. It can be difficult to manage when there are a lot of peope.
  • Webinars: these are like a lecture in a virtual lecture theatre.

The TASN approach

  • We are intending to deliver our lectures in the webinar format.
  • This will make it much easier for members to attend - all they need is a clickable link to the event; there is no app to download, no login process.
  • For some seasons now we have been sending members and friends a Newsletter describing the coming lecture. This will continue in the 2021 season. A link to the webinar page for that lecture will be included in the Newsletter. Just click on the link and you will go straight there.
  • The lectures will not be recorded because of copyright issues. If you miss the lecture, then you have missed it. This is just the same as in previous seasons when you attended the lecture in person.

How to join a lecture

  • Click on the link that was sent to you by email - that's all you have to do.
  • Note though, that the lecture is live, and so there is no point in trying to join before the webinar has opened (the opening time will be stated in the Newsletter). This is not really any different from previous seasons - you wouldn't turn up at the Centro Cultural on a Tuesday afternoon before 5pm (would you?)
  • The opening time for the webinar will be stated in the Newsletter. We expect it will be 15 minutes before the lecture is scheduled to start - this gives you chance to check you have an image and sound. The chairman will be present.
  • You can join the lecture at any time - arrive late if you want - you won't disturb anybody and only the chairman will know.

How to leave a lecture

You can leave at any time by clicking a button (more on this later). You will not disturb anyone.

How to watch a lecture

You can watch the lecture on a phone, tablet, laptop, desktop computer. Obviously the device has to be connected to the internet.

The bigger the screen, the more comfortable the experience.

if you want to watch the lecture on your TV set, you will need to first join the lecture on your device and then send it to the TV. You send it using a cable or by casting.

This is where things can get complicated because of differences in hardware features (which themselves depend on the age of the device and the TV and manufacturer).

We have created a separate guidance note on the technical aspects of this subject. 

Pre-lecture test

We will be giving you the opportunity to join a pre-lecture test so that you can be happy that your system is working. The exact format and timing of this event are still being discussed. The details will be included in the Newsletter.

 

DRAFT